Trayectos HAZMAT Customer Service · Topic 6 of 6

Leading a Teams Meeting

Lead a quarterly business review on Teams: open with a clear agenda, present your KPIs, handle a tough question with facts, and close with action items, owners and dates. The meeting that used to worry you, now under control. Designed for 15-minute sessions.

Level B13 dialoguesMeetings & negotiation15-minute sessions

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Key Vocabulary

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Vocabulary warm-up

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    My Script: Leading a Business Review

    Your key lines for meetings and emails with customers. Build each sentence from the end, one piece at a time, then say the full line.

    Let's talk

    Answer with your teacher. Use the vocabulary and grammar from this topic.

    Spanglish check

    Words that Mexican logistics teams use every day, and what U.S. customers actually say.

    In a Mexican officeWith a U.S. customer
    “¿Me escuchan?”Can everyone hear me okay?
    “Les comparto pantalla”Let me share my screen
    “Los indicadores”the KPIs / the metrics
    “Los acuerdos de la junta”the action items / the next steps
    “El responsable”the owner of an action item

    False friends

    These words look like Spanish words, but they mean something different.

    EnglishLooks like…Actually means…
    KPI(same)key performance indicator; say each letter: K, P, I
    presentpresentepresentar (the verb stress is on the second syllable: pre-SENT)
    actualactualreal (current = actual)
    resumeresumircontinuar (summarize = resumir)

    Cultural note

    In a U.S. business review, the host keeps time. Say how long the meeting will take, follow the agenda, and use phrases like In the interest of time, let's move on to…

    When someone asks a tough question, don't get defensive. Acknowledge, give the facts, explain the action: That's a fair question. Here's what happened and what we changed.

      Read and pronounce

      Read and pronounce

      Listen to the model, tap Say it and say each sentence out loud. Bold words are the strong ones, gray words are soft and quick, and the underlined word carries the main stress. The app checks your pronunciation and marks any word it did not hear clearly.

      Practiced: 0/8Correct: 0/8Works best in Chrome or Edge. The browser asks for the microphone the first time.
      1

      Can everyone hear me okay? Let me share my screen.

      2

      Our on-time performance was 96 percent, up from 91.

      3

      That's a fair question. Since then, we haven't missed a single load.

      4

      In the interest of time, shall we move on to the next topic?

      5

      We're almost out of time, so let me recap the action items.

      6

      Good morning, everyone. Can everyone hear me okay?

      7

      Yes, loud and clear.

      8

      Yes, we can see it.

      Playing audio