Trayectos HAZMAT Executive Assistant · Topic 6 of 6

Executive Assistant Admin

Handle the admin side of your job in English: schedule a visit between your General Director and a terminal manager, book a hotel and a business dinner, and organize a HAZMAT safety course for your drivers. With support in Spanish.

Level A2+ / B13 dialoguesEmails & formsTerminal English

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Key Vocabulary

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    My Script: Scheduling and Booking

    Your key lines for calls and emails. Build each sentence from the end, one piece at a time, then say the full line.

    Let's talk

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    False friends · Falsos amigos

    Parecen palabras en español, pero significan otra cosa.

    EnglishParece…Significa…
    agendaagenda (libreta)orden del día de una reunión; calendar / schedule = agenda
    reservaciónreservationsame meaning; in the U.S. people also say booking
    asistirassistattend = asistir a un curso; assist = ayudar
    requisiciónrequisitionsame meaning: purchase requisition

    Cultural note · Nota cultural

    When you schedule with U.S. contacts, always include the time zone (Central Time, CT) and offer two or three options: Would Tuesday at 10 a.m. or Wednesday at 3 p.m. work for you?

    A short confirmation email after every booking is standard: date, time, place and names. Así nadie tiene dudas y queda todo por escrito.

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      1

      Would Tuesday the 14th at 10 a.m. work for you?

      2

      I'm afraid I'm in meetings all day on Tuesday.

      3

      I'd like to book a room for one guest, checking in on the 14th.

      4

      Does the rate include breakfast?

      5

      Please send me a quote so I can submit a purchase requisition.

      6

      Susan Blake speaking.

      7

      I'm afraid I'm in meetings all day on Tuesday. How about Wednesday the 15th?

      8

      About an hour. He'd also like a short tour of the loading rack, if possible.

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