Trayectos HAZMAT Executive Assistant · Topic 5 of 6

Insurance & Supplier Quotes

Coordinate the annual insurance renewal with your broker, send the new certificate to the terminal before the deadline, and request a quote for truck and tank parts from a U.S. supplier. With support in Spanish.

Level A2+ / B13 dialoguesEmails & formsTerminal English

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    My Script: Insurance and Quotes

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    False friends · Falsos amigos

    Parecen palabras en español, pero significan otra cosa.

    EnglishParece…Significa…
    pólizapolicepolicy = póliza; police = policía
    primaprimepremium = prima del seguro
    cotizarquotequote = cotizar / cotización
    refacciónrefractionspare part / replacement part = refacción

    Cultural note · Nota cultural

    In the U.S., insurance certificates (COIs) are sent by the broker, not by the carrier. Terminals put your account on hold the day the old certificate expires, so send the new one a few days early.

    When you ask for a quote, always ask for price, lead time, shipping and validity in writing. How long is the quote valid? Así evita sorpresas en la factura.

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      1

      Which policies are renewing?

      2

      Please send the certificates directly to the terminals and copy me.

      3

      What happens if the certificate arrives late?

      4

      I'd like to get a quote for some tank and truck parts.

      5

      How long is the quote valid?

      6

      Good morning, Karla. I'm glad you called. Your policies renew on the 1st of next month.

      7

      I see. Could you send the renewal summary to our General Director for approval?

      8

      Yes, both of them. And please send the certificates directly to the terminals and copy me.

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