Trayectos HAZMAT Executive Assistant · Topic 2 of 6

Documents & Compliance Updates

Keep your drivers' documents and your tank test records up to date: renew expiring medical cards, send the annual vapor tightness test, and update a driver's HAZMAT endorsement in the terminal portal. With support in Spanish.

Level A2+ / B13 dialoguesEmails & formsTerminal English

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    My Script: Keeping Documents Up to Date

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    False friends · Falsos amigos

    Parecen palabras en español, pero significan otra cosa.

    EnglishParece…Significa…
    actualizaractuallyupdate = actualizar; actually = de hecho
    vaporvapor (barco)vapores del producto; vapor tightness = hermeticidad de vapores
    renewrenovarsame meaning: renew a license, renew a card
    duedebidoque vence o toca: the test is due in May

    Cultural note · Nota cultural

    In U.S. compliance, expired means blocked. Terminals usually send reminders 30 days before a document expires. Answering early with the new document shows a reliable carrier.

    When you send a document, name the file clearly: TK-31_Vapor-Test_2026.pdf. Con nombres claros, la terminal aprueba más rápido.

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      1

      Thanks for letting me know. Which drivers are they?

      2

      Miguel has already renewed his card.

      3

      I'll send his card on Monday at the latest.

      4

      The test was done on Saturday, but I haven't received the certificate yet.

      5

      How can I update it in your portal?

      6

      Morning, Karla. I'm calling because two of your drivers have medical cards that expire next week.

      7

      Miguel Hernández and Carlos Soto. Miguel's card expires on the 14th and Carlos's on the 16th.

      8

      That works. Just remember that if a card expires, the driver is blocked automatically.

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