Trayectos HAZMAT Business · Topic 5 of 6 · Customer Service

Complaint Handling & Resolution

Professional customer service skills for hazardous materials - handling delays, complaints, compliance questions, and escalation.

Level B1-B25 dialoguesScript practiceAmerican idioms

About the audio

Key Vocabulary

Start here. Learn and practice the key words and expressions of this topic before the dialogues.

Tip: on your phone, turn it sideways for Space Quiz.

Vocabulary warm-up

Play before the dialogues. Every game uses all the vocabulary and expressions of this topic and picks new words each time.

Drag across the letters to select a word.

    My Script: Customer Service

    Key lines from this topic. Build each sentence from the end, one piece at a time, then say the full line.

    Let's talk

    Answer with your teacher. Use the vocabulary and grammar from this topic.

    Writing task: Customer Service Resolution Email

    Write a professional email responding to a frustrated client about delays and compliance concerns. Include: subject line, greeting, acknowledgment of concern, explanation of the issue, compliance confirmation, action plan, and closing.

    Show example
    Subject: Resolution Update - Shipment Delays & Compliance - Account #88213

    Dear David,

    Thank you for speaking with me today about the delays on your shipments. I want to sincerely apologize for the frustration this has caused.

    As I mentioned, the delays are due to extra inspections at the crossing point caused by a regional backlog. Please rest assured that your shipments are fully compliant with all DOT and EPA regulations. I have attached our current compliance documentation for your records.

    To prevent future delays, I have flagged your account for priority scheduling on all upcoming shipments. Additionally, I will be bringing in my supervisor to discuss a long-term solution for your account.

    I appreciate your patience and will continue to follow up until this is fully resolved.

    Best regards,
    Nadia
    Gulf Coast Hazmat Carriers · Customer Service
      Read and pronounce

      Read and pronounce

      Listen to the model, tap Say it and say each sentence out loud. Bold words are the strong ones, gray words are soft and quick, and the underlined word carries the main stress. The app checks your pronunciation and marks any word it did not hear clearly.

      Practiced: 0/8Correct: 0/8Works best in Chrome or Edge. The browser asks for the microphone the first time.
      1

      Thanks. I see it here. Looks like there's a slight delay at the crossing point.

      2

      The crossing point has had extra inspections this week due to a regional backlog.

      3

      I'm sorry about that, let me pull up your tracking number right away.

      4

      Hi, I'm calling about a delay on my shipment. Tracking hasn't updated in two days.

      5

      Is this going to affect my delivery window?

      6

      I completely understand your frustration, and I'm sorry this keeps happening.

      7

      Okay. That explains it. What can you do about it going forward?

      8

      Quick question. Are you guys fully compliant with the new EPA regulations?

      Playing audio