Trayectos HAZMAT Business · Topic 3 of 6 · Logistics

International Coordination

Professional international logistics coordination for hazardous materials - Incoterms, documentation, carrier coordination, and time pressure management.

Level B1-B25 dialoguesScript practiceAmerican idioms

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    Writing task: International Logistics Update Email

    Write a professional email updating a client on an international shipment. Include: subject line, greeting, Incoterms used, current status, customs clearance timeline, tracking information, and closing.

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    Subject: International Shipment Update - DAP Terms - Houston to Monterrey

    Dear David,

    I am writing to provide you with an update on your international shipment.

    We are using DAP (Delivered at Place) terms, which means we are handling the full route to your warehouse. The bill of lading and customs paperwork are in process, and we expect customs clearance within two to three business days.

    We have also coordinated with our carrier, Diego, and the pickup is currently scheduled for Thursday afternoon. I will send you the tracking number as soon as it is assigned.

    Please let me know if you have any questions.

    Best regards,
    Maria
    Gulf Coast Hazmat Carriers · Logistics
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      1

      Hi, David, before we move forward, we need to nail down the Incoterms for this shipment.

      2

      Hi, Diego, I'm calling to confirm the pickup window for the Meridian shipment crossing into Monterrey.

      3

      Let me call Diego and see about pushing pickup back a few hours, just in case.

      4

      Then we'd use DAP. Delivered at Place. It costs more, but we handle the whole route.

      5

      Great, when will it clear customs?

      6

      Perfect, thank you.

      7

      Just the hazmat certification. Can you send that over today?

      8

      What exactly is missing?

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