Trayectos HAZMAT Business · Topic 1 of 6 · Sales

Quotations & Negotiations

Take a request for a quote, walk a client through your pricing, handle price objections, negotiate with a client and a broker, and close the deal, using natural American business English.

Level B1-B25 dialoguesScript practiceAmerican idioms

About the audio

Key Vocabulary

Start here. Learn and practice the key words and expressions of this topic before the dialogues.

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Vocabulary warm-up

Play before the dialogues. Every game uses all the vocabulary and expressions of this topic and picks new words each time.

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    My Script: The Sales Call

    Key lines to quote, handle objections and close a HAZMAT shipment. Build each sentence from the end, one piece at a time, then say the full line.

    Let's talk

    Answer with your teacher. Use the vocabulary and grammar from this topic.

    False friends

    These words look like Spanish words, but they mean something different.

    EnglishLooks like…Actually means…
    actuallyactualmentede hecho, en realidad (currently = actualmente)
    eventuallyeventualmentefinalmente, con el tiempo
    compromisecompromisoacuerdo con concesiones (commitment = compromiso)
    argumentargumentodiscusión, pelea (point = argumento)

    Cultural note

    U.S. clients expect quotes in writing, with the rate, lead time, payment terms and validity period clearly stated. All-in pricing (no hidden fees) builds trust fast.

    When a client says your price is high, don't get defensive. Say I hear you, ask what they were expecting, and compare value, not just price.

    Writing task: a quotation email

    Write a professional email that answers an RFQ for a HAZMAT shipment. Include a subject line, greeting, rate, lead time, terms, validity period and closing. Then compare it with the example.

    Show example
    Subject: RFQ Response · Class 3 Shipment · Houston to Dallas

    Dear David,

    Thank you for your inquiry about the Class 3 flammable liquid shipment from Houston to Dallas. Please find our quotation below:
    • Rate: $3,200 all-in (hazmat surcharge included)
    • Lead time: 10 business days from PO receipt
    • Terms: Net 30
    • Quote validity: 15 days

    Please let me know if you have any questions or if you'd like to move forward.

    Best regards,
    Rachel Morgan
    Sales Representative, Gulf Coast Hazmat Carriers
      Read and pronounce

      Read and pronounce

      Listen to the model, tap Say it and say each sentence out loud. Bold words are the strong ones, gray words are soft and quick, and the underlined word carries the main stress. The app checks your pronunciation and marks any word it did not hear clearly.

      Practiced: 0/8Correct: 0/8Works best in Chrome or Edge. The browser asks for the microphone the first time.
      1

      Can you tell me a bit more about the load?

      2

      I'm calling to walk you through the quote I sent over.

      3

      I hear you. Can I ask what you were expecting?

      4

      I can bring the rate down if we adjust the lead time.

      5

      Is timing more important than price on this one?

      6

      Of course, David. Can you tell me a bit more about the load?

      7

      We're hoping to ship within the next two weeks.

      8

      Hi, David. I'm calling to walk you through the quote I sent over.

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