Trayectos Commercial Manager · Energy Logistics · Topic 4 of 6

Handling Service Failures

A delivery arrives late. Get the facts from your team, call the customer before they call you, explain what happened without blaming anyone, take responsibility, and present a clear action plan.

Level B1 → B1+/B23 dialogues100% speakingSales & negotiation

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Key Vocabulary

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    My Script: Handling Service Failures

    Your key lines for sales meetings. Build each sentence from the end, one piece at a time, then say the full line.

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    Spanglish check

    Words that Mexican logistics teams use every day, and what U.S. customers actually say.

    In a Mexican officeWith a U.S. customer
    “Hubo un retraso”There was a delay / the load is running late
    “La causa raíz”the root cause
    “Acción correctiva”a corrective action
    “Te doy seguimiento”I'll follow up with you
    “Tranquilizar al cliente”reassure the customer

    False friends

    These words look like Spanish words, but they mean something different.

    EnglishLooks like…Actually means…
    responsibleresponsablesame meaning, but take responsibility = asumir la responsabilidad
    excuseexcusacareful: excuses sound negative; say explanation
    molestmolestarabusar (bother, inconvenience = molestar)
    delaydelaysame word in both, but in English it's /dɪˈleɪ/

    Cultural note

    In a service failure, the customer's trust depends on speed and honesty. Call first, give the facts, take responsibility, and explain the plan. Don't blame the driver, customs or the weather.

    The passive voice helps you explain facts without blaming people: The unit was held at customs. is more professional than Customs stopped our truck.

      Read and pronounce

      Read and pronounce

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      1

      Unfortunately, today's load is running about six hours late.

      2

      The unit was held at customs last night.

      3

      We should have called you as soon as the truck was held.

      4

      That was our mistake, and I take full responsibility.

      5

      We found the root cause, and we're taking two corrective actions.

      6

      Okay, Paola. What happened exactly?

      7

      Has the customer been informed?

      8

      That's the real problem. They should have called her last night. What's the new ETA?

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